Marketing & Communications

The Advancement Coordinator owns the planning and execution of school-wide communications in support of admissions, fundraising, and community engagement, including:

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• Develop and maintain a comprehensive communications calendar aligned with the MCS’ marketing and communications strategy plan, the annual admissions cycle, development goals, and school events.
• Create and prepare for distribution polished communications and marketing pieces  including:
  
  • Admissions marketing emails and materials
  • Development appeals (annual fund, special campaigns)
  • Event invitations and follow-up communications
  • School newsletters and community updates
• Manage and update MCS website content related to:
  
  • Admissions
  • Giving and fundraising
  • Events and community engagement
  • Programs and opportunities for families
• Coordinate social media content and storytelling (in collaboration with leadership as appropriate)
• Ensure consistent branding, tone, and messaging across all platforms
• Partner with school leadership to communicate sensitive or complex messages thoughtfully and clearly
  
  

Events Management

The Advancement Coordinator plans and executes school-wide events that support fundraising, admissions, and community-building, including but not limited to:

• Annual fundraising events (e.g., gala, donor appreciation dinner, etc.)
• Admissions events (open houses, outreach events, prospective family events)
• Community engagement events (parent gatherings, celebrations, recognition events)
• Volunteer appreciation events
  
  

Responsibilities include:

• Event planning timelines, budgets, and logistics
  
• Vendor coordination (venues, catering, rentals, entertainment)
• Registration systems, guest lists, and communications
• On-site coordination and post-event follow-up
• Partnering with volunteer committees and school leadership on event strategy and execution
  
  

Development Operations

The Advancement Coordinator manages the systems and processes that support fundraising efforts, ensuring accuracy, efficiency, and stewardship:

• Manage gift processing, acknowledgment, and record-keeping in collaboration with the school’s Director of Development and Bookkeeper.
• Maintain accurate donor records in the school’s database.
• Track campaign progress and generate reports for leadership and trustees.
• Support the Annual Fund, special campaigns, and planned giving initiatives.
  
  

Family Engagement & Volunteer Management

The Advancement Coordinator serves as a primary liaison for the MCS Montessori Parent Organization (MPO), supporting strong parent engagement and volunteerism, including:

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• Recruit, onboard, and manage parent volunteers for events, committees, and school initiatives.
• Maintain a volunteer opportunity database and clear role descriptions.
• Support parent committees (e.g., Montessori Parent Organization, event committees).
• Partner with the staffulty to identify meaningful engagement opportunities.
• Foster a welcoming, inclusive culture that encourages family participation.
• Support recognition and appreciation of volunteers throughout the year.
  
  

Cross-Functional Collaboration & School Support

• Work collaboratively with the Head of School, Director of Admissions, program leaders, Board of Trustees, and Advancement Committee.
• Support strategic planning related to enrollment, fundraising, and community growth.
• Maintain confidentiality and professionalism in all interactions.
• Represent Montessori Center School positively with internal and external stakeholders.
• Serve on the school’s tuition assistance committee.

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Professionalism & School Culture

• Model professionalism, emotional intelligence, and Montessori values.
• Support a culture of collaboration, accountability to self-team-families-mission, and continuous improvement.
• Maintain confidentiality and discretion at all times.
• Serve as a steady, solutions-oriented presence for staffulty and families.
• Seek out and embrace opportunities for collaboration with colleagues across the school.

• Model lifelong learning: Seek out opportunities for learning and development, including opportunities to learn from peer feedback from your colleagues.

Required

• Bachelor’s degree or equivalent professional experience
• 3+ years experience in advancement, development, communications, marketing, or event management
• Excellent written and verbal communication skills in both English and Spanish
• Strong organizational and project management skills
• Experience managing multiple deadlines and priorities
• High level of professionalism, discretion, and attention to detail
• Comfort working in a school or nonprofit environment
  
  

Preferred

• Experience in an independent school, nonprofit, or Montessori setting
• Familiarity with donor databases or school management systems (e.g., Veracross, Blackbaud, Salesforce)
• Experience working with volunteers or parent groups
• Graphic design, social media, or basic website editing experience
• Event fundraising experience (galas, auctions, campaigns)

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Mindsets & Competencies

• Commitment to MCS’ mission, vision, and core values
• Demonstrated capacity to collaborate effectively as a member of a results-oriented, high-performing team
• Passion for serving children with diverse learning needs 
• Commitment to living out principles of diversity, equity, inclusion, and belonging
• Sound professional judgment and decision-making skills 
• Capacity to share, receive and implement feedback with grace and agility
• Emotional intelligence, integrity, and humor
• Very strong personal organization, planning, and follow-through
• Relationship-centered and service-oriented
• Strong project management and follow-through
• Clear and warm communicator
• Detail-oriented with systems thinking
• Collaborative and flexible
• Able to work independently while aligning closely with leadership direction

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Essential Job Functions 

The physical demands described here represent essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• The role is performed primarily in a school setting and requires the physical stamina necessary to engage with elementary-aged children throughout the day.
• Duties include frequent standing, walking, bending, kneeling, crouching, stooping, reaching, and sitting at children’s level, including teaching full lessons while seated on the classroom floor.
• The position requires the ability to lift, carry, push, or pull items weighing up to 50 pounds, such as classroom materials or emergency supplies, and to assist a child if needed for safety purposes.
• The employee must be able to use hands and fingers to handle or manipulate materials, including Montessori materials of various sizes, shapes, and textures.
• The employee must be able to move quickly and safely in response to student behaviors or emergency situations, both indoors and outdoors.
• Vision abilities include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus, necessary for observing children, reading instructional materials, and using a computer.
• Hearing and speaking abilities are required to communicate clearly with students, staff, and parents; give instructions; participate in meetings; and respond to safety concerns or emergencies.
• The employee is regularly exposed to indoor and outdoor environmental conditions, including varying weather, moderate noise levels, and the typical hazards associated with supervising active children.
• The role requires daily direct interaction with students, including close physical proximity, to provide instruction, guidance, redirection, and classroom management.
• Regular in-person communication and collaboration with parents, colleagues, administrators, and other members of the school community is required.

All MCS employees must clear a DOJ/FBI background check (LiveScan), must provide a negative TB test, must know the school emergency procedures, and must perform other duties not specifically stated as directed by the Head of School.